I often surprise people by telling them to change the void dates when they void Payables transactions in Dynamics GP. If you’re voiding something that was just entered, leaving the defaulted dates is usually fine. However, when you are voiding an old check because you’re going to re-issue it, you typically want to void using the same date as the re-issued check (or at least in the same month), so there is a zero net change for both the subledger and the General Ledger. And if the original dates are in a closed year, it is even more important to not change prior year numbers.
The problem is that the window where you enter the void is a bit counter-intuitive and does not make it look like you can change the dates. But you can! Both the Void Date (the subledger void date) and the Posting Date (the General Ledger void date) can be changed simply by clicking on the date in the grid and changing it.
Now you know – don’t forget to change the void dates as needed next time.